The Overview in the Archive shows your stable's key figures for any period, such as sales, occupancy, ratings and invoices, each compared with an earlier period. Only administrators can open the Archive: the Instructor and Restricted instructor roles can't.
This feature is available on certain plans
The Archive Overview is available on the Growth, Pro and Ultimate plans. Earlier plans (from before September 2026) include this too.
Comparing with an earlier period is included in Pro and Ultimate: on Growth, the comparison numbers are hidden.
Choose the period on the Archive Overview
Go to Archive. The tabs are icons in the bar at the top: point at an icon to see its name.
Select Overview, the first tab.
Enter the start and end dates at the top right and select Update.
Every figure now covers the dates you chose, except figures marked At the moment, such as Total customers, which always show today's number.
Compare with an earlier period
Each figure on the Overview shows the percentage change against an earlier period (a green arrow up or a red arrow down) and the earlier figure below it. At the bottom of the page, Current timeframe shows your dates and Compared time frame the dates you compare with. To change the comparison, select:
Previous: the same number of days just before your period
Last year: the same period a year earlier
Custom: dates you choose
What each figure on the Overview means
Unless a figure is marked At the moment, it counts only the period you chose:
Figure | What it shows |
Sales | The total of payments made through Hopoti, including taxes. |
Sales excluding taxes | The same total without taxes. |
Payments | The number of payments made through Hopoti. |
Events | The number of lessons and other events. |
Reserved places and Total places | Booked places, and all places, on those events. |
Occupancy | Reserved places as a percentage of total places. |
Ratings | The share of lesson, instructor and horse ratings that were 4 or 5. |
Overall rating | The average lesson rating, out of 5. |
Instructor and Horse | The average instructor and horse ratings, out of 5. |
Total card credits | At the moment: all credits on your riders' Stablecards. Fills shows what percentage of your available places these credits could book. |
Active customers | Riders who took part in events. |
Total customers | At the moment: everyone on your Clients page. |
Paid invoices | The share of the period's invoices that are paid. |
Unpaid invoices | The amount still unpaid on the period's invoices. |
Unpaid places | Bookings waiting for an unpaid invoice to be paid. |
Invoice pay delay | On average, how many days before (minus) or after (plus) the due date invoices were paid. |
Active horses | Horses assigned to lessons. |
Total horses | At the moment: all horses added to your stable. |
The other Archive tabs
The other tabs have their own articles: Reports in Download PDF reports, receipts on the Payments tab in Download receipts for your payments, the Stripe tab in When your money arrives: payouts and Stripe, and the tables you can download (Payments, VAT, Events, Reservations, Cards, Invoices, Horses) in Export payments, invoices and bookings for your bookkeeping.
If an Archive figure looks wrong
The dates: check the dates at the top right and select Update after changing them.
At the moment: Total card credits, Total customers and Total horses show today's number, not the period's.
The compared period: the percentage change compares your dates with the dates under Compared time frame. On the Growth plan, comparison numbers are hidden.
Still not right? Message our team in the chat with the figure, the dates you chose and what you expected to see.