The Registration Form is the form every rider signs before they can book with your stable, for example your terms, stable rules and waiver. Some stables call it a waiver or a rider agreement. For other forms, such as contracts and surveys, see Create forms, waivers and surveys.
This feature is available on certain plans
Online waivers and forms, including the Registration Form, are available on the Pro and Ultimate plans.
Earlier plans (from before September 2026) include this too.
Create and publish your Registration Form
Select Forms in the admin menu.
Open the Registration Form tab.
Select Add new Registration Form.
Build the form: add text and fields from the list on the right and drag them into order. A Registration Form always has a signature field.
Select Preview to check the form as riders see it.
Set Published to Yes and select Save. Until you publish it, you can save the form as a draft and come back to it later.
The tab now shows Registration Form active, and riders must sign before they can book. They're asked when they book, and they can also sign from the forms list on your Hopoti page or from a link you get with Share. What riders see is in Sign your stable's Registration Form.
Every signed form is saved in Hopoti, on the Completed forms tab of Forms: see Review and export form answers. To get a PDF of every signed form by email, switch on Forms email in Settings > Settings > Business emails.
Choose when riders sign the Registration Form again
Two settings on the Registration Form tab decide this:
Require the latest Registration Form version: when on, riders must sign again as soon as you publish a newer version. When off, a signed older version is enough.
Registration Form valid: how long a signature lasts. Choose No expiration limit, Chosen month amount (a number of months you set) or Calendar year. Changing this doesn't affect forms riders have already signed.
Change the Registration Form
A version riders have signed can't be changed. To make changes, create a new version:
Under Forms > Registration Form, open the active form.
Select Duplicate to get a new draft of the same form.
Make your changes.
Set Published to Yes and select Save.
The new version replaces the old one straight away, because only one Registration Form is active at a time. If Require the latest Registration Form version is on, riders are asked to sign the new version the next time they book.
See who hasn't signed the Registration Form
Clients: the Missing Registration Form tab lists riders who haven't signed the form the way your settings require.
Client card: Basic info shows Registration Form signed with the form number and date. Show opens the signed form.
Lessons and Horse assign: lesson windows and Horse assign show each rider's status, and Horse assign warns you about riders who haven't signed.
Other situations
Open the part that fits your situation:
If a rider has a booking but hasn't signed
If a rider has a booking but hasn't signed
Riders who book themselves always sign first. A rider can still have a booking without a signed Registration Form when your staff add them to a lesson or a booking is transferred. Hopoti then shows the missing form in the lesson window and in Horse assign. Ask the rider to sign before the lesson, for example with the link from Share, or don't let them ride until they have.
If you want to stop using the Registration Form
If you want to stop using the Registration Form
Open the active form under Forms > Registration Form, set Published to No and select Save. Riders are then no longer asked to sign before they book. Forms riders have already signed stay in Hopoti.
Frequently asked questions
Stables often ask about the legal side of signing online.
Is a signature on the Registration Form legally valid?
Is a signature on the Registration Form legally valid?
Hopoti uses Simple Electronic Signatures (SES), which are legally valid in most parts of the world. Each signed form gets a unique document ID that shows it hasn't been changed after signing. Rules differ by country, so check your local requirements with a legal expert.